Keeping inspection and maintenance documentation in order is one of the most time-consuming administrative parts of property management, and it is still, for the most part, done by hand. Today that starts to change. Proprli’s AI agents are here, and they begin where the work is heaviest: compliance. They read your documents, extract the important data, connect each one to the right building, and keep your compliance status up to date on their own.
Compliance shouldn't be reconstructed, it should be real-time
Right now, compliance in real estate is something pieced back together. It shows up most painfully at onboarding or when a building is sold: thousands of documents arrive at once, from certificates and inspection reports to maintenance records, and every single one has to be read, understood, and filed against the right building before anyone has a clear picture of where things stand.
Whether that work falls to a property manager or to an owner handling it themselves, it is a constant and largely thankless weight, and it simply does not scale. The real trap is that you tend to assume the documents are all there. The hard part is being sure, because when they sit scattered across inboxes, drives and folders that never quite line up, the things that matter most, an expiring certificate, a failed inspection, a report that was never filed, are exactly the things that slip through. And whoever does the work, the risk ultimately sits with the owner.
It should work the other way around. Compliance ought to be a living, continuous state rather than a periodic scramble, with a building’s technical reality always current and always structured. A building that, in effect, keeps its own records and tells you when it needs you for the next inspection. AI has only recently become reliable enough to read and understand these documents at scale, and it arrives exactly as regulation tightens, portfolios grow and transactions speed up. That is the shift we are making.
Upload it, and let the AI take over
This is where the agents come in. Property managers, owners and service providers can upload documents in bulk, or simply have them forwarded into Proprli automatically, and from that moment the AI takes over. It reads each document, recognises what it is, and sorts it by type, property and the details that matter, so that everything lands in the right place and is there the instant someone needs it.
Picture a lift inspection certificate arriving in Proprli. In the time it would take you to open it yourself, an agent has already scanned it and pulled out the essentials, the inspection date, the supplier, the building it belongs to, and anything that was flagged. It links that certificate to the right building element and creates the inspection record for you. There is nothing to sort, nothing to re-key, and no certificate quietly going missing before an audit.
That last part is the real prize. By connecting every document to the right part of your property and keeping its compliance status current, the agents help you stay ahead instead of forever catching up. It means hours given back to whoever runs the day-to-day, far less that can slip through the cracks, and a portfolio that stays compliant and protected, with the confidence that nothing critical is being missed.
And the agents do not simply process documents, they learn from them. A built-in feedback interface lets you respond to every document and every agent, and that feedback flows straight back into the models. The more the agents are used, the sharper they become, and that improvement reaches everyone working in Proprli.
Buying a building? Know how compliant it is in minutes
Now imagine a building is on the table to buy. The technical due diligence is meant to be a moment of validation, yet it so often turns into archaeology: digging through inboxes, reopening old folders, chasing suppliers for documents that were delivered years ago. The question that really matters is a simple one, how compliant is this building, actually? And whoever is doing the digging, answering it used to mean weeks of manual work, piecing the picture together file by file.
With Proprli, you simply upload those documents and the agents go to work. Within moments you can see how the building scores, with every line item laid out for you in Proprli and a live compliance score that keeps updating as more documents come in. The due diligence stops being a reconstruction project and becomes a confirmation of what you already know. It is clearer, it is far harder to get wrong, and it is a great deal easier on everyone involved.
Rolling it out, step by step
We are taking this forward deliberately, in phases. In the first phase, we are putting the agents to work together with a select group of our partners and clients, proving and sharpening them against their portfolios before going any wider. In the second phase, the agents become available to everyone in Proprli.
We are starting in the Netherlands, with more countries following soon after.
Live AI demo at Provada: Wednesday 10 June, 14:30
On Wednesday 10 June at 14:30 we will show all of this live at Provada, where Colliers has invited us on stage to demonstrate where compliance automation is heading. As one of the partners closest to this work, Colliers is one of the select group of Proprli partners helping us test the agents against the day-to-day reality of managing real buildings.
This is just the beginning
Imagine asking your portfolio which certificates expire this year, or which buildings are slipping on compliance, and getting an instant, accurate answer you can act on, or hand straight to an owner, with full confidence. That is the direction we are building in: properties that are smarter, more proactive, and easier to manage.
Compliance is where we begin. It will not be where we stop.
