At Proprli, we’ve spent years working closely with property managers, owners, and service providers, helping them streamline the complexity of managing thousands of buildings and millions of square meters of real estate. As the central hub for communication, maintenance, document management, ticketing and compliance, we’ve onboarded properties of all sizes, along with their countless documents. Through this experience, we’ve learned how to solve the real-world challenges property managers face every day.
And now, we’re ready to take the next step: harnessing the power of AI to revolutionize how documents are managed in real estate.
Why now? The growing need for AI in Property Management
The volume of data and documentation required in today’s property management landscape is rapidly increasing. Compliance requirements are becoming more stringent, and the need for real-time insights has never been more critical. Traditional methods of handling documents, organizing them manually, storing them in different places, and relying on scattered communication are no longer enough to keep up with the fast pace and complexity of modern property management.
This is why the shift to AI is not just a convenience, but a necessity. AI brings automation and intelligence to processes that have historically been time-consuming, error-prone, and fragmented. By implementing AI, we’re ensuring that property managers can handle larger portfolios, manage compliance more effectively, and make data-driven decisions with ease.
Building on experience: Turning data into intelligence
Proprli was built on the idea that a property is more than just a collection of data, it’s a living, evolving asset that requires real-time oversight and collaboration. Our platform has been central to helping property managers and owners gain control over their portfolios by offering full visibility into everything from maintenance tickets to compliance reports. But as we continued to grow, one challenge became clear: managing documents, especially at scale, is overwhelming.
We’ve helped onboard hundreds of thousands of documents across different properties, each one representing a critical piece of the puzzle for compliance, governance, and maintenance. Whether it’s inspection reports, certificates, or floor plans, these documents are essential to keeping buildings running smoothly. But organizing and categorizing them manually is not only time-consuming but also prone to error.
AI: The Next Step in Property Intelligence
This is where AI truly transforms the way property management operates. With the vast experience we’ve gained from managing extensive real estate portfolios, we are now ready to empower our users with an AI-powered document recognition feature. This feature is more than just a tool, it’s a powerful asset that elevates the efficiency and intelligence of property management.
Our AI document recognition feature enables property managers, owners, and service providers to seamlessly upload large volumes of documents in bulk or automatically forward them to the Proprli platform. The AI then takes over, categorizing these documents based on the type, property, and relevant details, ensuring they are stored in the correct location and easily accessible when needed.
For example, imagine uploading a lift inspection certificate. The AI instantly scans the document, extracting key information such as the inspection date, supplier, associated building, and any flagged snagging items. It then proactively suggests the creation of a maintenance ticket to address those snagging items, ensuring that the lift is repaired and remains compliant with regulations. This not only reduces manual labor but also prevents critical compliance issues from slipping through the cracks.
By linking documents to the right parts of your property and automating follow-up actions, the AI-driven feature helps property managers stay ahead of compliance, maintenance, and governance, making smarter decisions easier and more proactive.
Communicating with your building
The AI will act as a digital assistant, constantly working behind the scenes to collect, organize, and structure your documents. This not only saves time but also reduces the risk of missing critical information, something especially crucial for compliance. With AI handling the heavy lifting, property managers and owners can focus on what truly matters: making informed decisions and ensuring their buildings are compliant and operate smoothly.
Imagine being able to ask your property, “Which maintenance contracts are expiring this year?” or “Which buildings have the lowest compliance scores?” and getting instant, accurate answers. That’s the future we’re building with AI at Proprli.
Why This Matters: Solving real challenges for property managers
Property managers and owners are often responsible for multiple properties, each with its own complex web of documents. Keeping track of what’s missing, which inspections are overdue, and whether all stakeholders have access to the right information can quickly become overwhelming.
By centralizing all documents in one platform, Proprli gives users the confidence that nothing is overlooked. Our AI-driven solution ensures that every document is in the right place, up to date, and available to the people who need it. No more scrambling to find certificates before an inspection. No more wondering whether a critical compliance document has been lost in the shuffle.
This isn’t just about making document management easier; it’s about transforming the way property managers and owners think about their buildings. With Proprli, you can finally take control of your documents and ensure compliance with confidence.
Looking Ahead: The Power of AI in Real Estate
We’re excited to roll out this new feature by the end of Q4 2024. The early tests have been incredibly promising, and we believe this will fundamentally change how property managers handle documentation and compliance.
Our journey with AI is part of a larger vision: to make properties more than just physical assets. By integrating AI into our platform, we’re not only making real estate management more efficient, we’re making properties smarter, more proactive, and easier to manage.
As we continue to develop this feature, we remain committed to working closely with our users to ensure that we’re solving real-world problems. With AI, we’re not just building another tool; we’re giving property managers the power to make their buildings work for them.
CEO Blog
