How does digital bid management (DBM) help project managers?

Digital bid management is a solution that helps project management teams set up, send, compare and store digital bids. Ultimately, sending and receiving Pdf-files by email is not the way forward, because all the valuable information contained in the bid is stored within a locked file.

With digital bid management, project managers can streamline their entire tender process, from setting up a bid pack, managing the Q&A, creating bid forms, comparing bids and requesting approval before awarding the contract. It allows project managers to work efficiently, collaborate easily with colleagues and external advisors, and report to clients and managers.

The system helps project managers by providing bid form templates, automated reminders and automated comparisons, ultimately giving full control to the project manager.

How do project managers leverage digital bid management in their day-to-day work?

Project managers collaborate in teams and use Proprli as their central platform for communication and collaboration.

Here is a list of key benefits:

 — Creating a bid pack
Project managers work closely together with colleagues and external advisors to create a final bid pack to send out to bidders.

 — Managing the Q&A
Every bidder has questions regarding the project or process and can ask their questions centrally in the Q&A. By managing all questions in a digital tool, project managers are in control of the information flow, ultimately reducing duplicate questions, making sure that every bidder works with the same information and assigning questions to colleagues or external advisors.

 — Direct messaging
By moving all informal communication from email to a centralized platform, project managers can easily give insight and access of the entire project and project history to colleagues and clients. This is helpful during project handovers or by providing transparency to clients.

 — Inviting bidders
Project managers can easily invite multiple bidders and multiple people from the same company to bid for their project. All bidders are invited confidentially, to ensure that bidders are unaware of other bidding companies.

 — Setting up a bid form (bill of quantities)
Project managers can create a bid form from scratch or use a company template to start from. Bid forms are extremely flexible and suit even the most complicated projects. Project managers can save multiple versions of a bid form and digitally collaborate with colleagues on creating a bid form.

 — Comparing bids
Project managers automatically receive an apples-to-apples comparison when using digital bid forms. Leverage the bid levelling tools to finalise the comparison and make it presentable to clients. Easily export the data to a preformatted Excel file for further analysis.

 — Request approval
Project managers can digitally request approval to instruct service providers, which saves a lot of frustration and time compared to the old-school hardcopy approval process.

How does Proprli integrate with other tools?

Digital asset management has a special place in the real estate ecosystem because it integrates with all other systems a team uses. The most important software to integrate with are accountancy systems. Once connected, both systems are automatically up to date with all the right contract and payment information.

How does your client benefit from digital bid management?

Project managers’ clients demand insight and transparency nowadays. By providing access to limited parts of the bid management platform, clients gain live insight. Working together on a cloud-based platform abolishes the need for time consuming reporting and administration.