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Working together with colleagues and external advisors to create a final bid pack is very time consuming.
By working together in a cloud-based platform you streamline files and communication, making you able to go out to the market faster.More on Project View 2.0
Receiving duplicate questions from separate bidders and having to answer all bidders separately by email.
Stop wasting time on answering duplicate questions from separate bidders. Manage your Q&A centrally and control all questions and answers in a single platform.More on Project View 2.0
Creating bid forms is a laborious task which requires a lot of experience.
Leverage Proprli’s data and knowledge by using bid form templates, or use bid forms from past projects set up by you and your colleagues.More on Project View 2.0
When you request quotes by email, you have no knowledge whether bidders are actually working on your proposal.
Have full control of the entire bid process by tracking every phase of the bid invitation and the bidding progress.More on Project View 2.0
Comparing bids manually takes up a lot of time and often it turns out the bids are not comparable apples-to-apples.
Leverage digital bid forms and compare bids automatically. Use the extensive bid levelling functionality and compare the bids like for like.More on Project View 2.0
The process of making bids level to compare them apples-to-apples is difficult and time consuming.
Proprli’s user-friendly bid levelling tool helps project managers finalise their comparison in minutes instead of hours.More on Project View 2.0
Drafting an approval file in Word or Excel, printing the document, signing, scanning and sending it to the next in line, is a horribly outdated approval process.
The platform makes an automated approval form, after which you can easily select the required approvers in line.More on Project View 2.0
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“The insight and transparency that is provided to us by the technical managers through the use of Proprli gives us complete confidence that these processes are carried out in a reliable and fair manner.“
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“By using Proprli we are able to have full control on the budgets, project statuses and legal requirements to ensure safe, well-functioning and healthy buildings.”
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“In Proprli, I have a better overview of all my quote requests, because all communication is centralized and easily searchable by asset.“
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“The 10-year maintenance budgets are far more safer and securer than before using Proprli.”
Digital bid management is a solution that helps project management teams set up, send, compare and store digital bids. Ultimately, sending and receiving Pdf-files by email is not the way forward, because all the valuable information contained in the bid is stored within a locked file.
With digital bid management, project managers can streamline their entire tender process, from setting up a bid pack, managing the Q&A, creating bid forms, comparing bids and requesting approval before awarding the contract. It allows project managers to work efficiently, collaborate easily with colleagues and external advisors, and report to clients and managers.
The system helps project managers by providing bid form templates, automated reminders and automated comparisons, ultimately giving full control to the project manager.
Project managers collaborate in teams and use Proprli as their central platform for communication and collaboration.
Here is a list of key benefits:
— Creating a bid pack
Project managers work closely together with colleagues and external advisors to create a final bid pack to send out to bidders.
— Managing the Q&A
Every bidder has questions regarding the project or process and can ask their questions centrally in the Q&A. By managing all questions in a digital tool, project managers are in control of the information flow, ultimately reducing duplicate questions, making sure that every bidder works with the same information and assigning questions to colleagues or external advisors.
— Direct messaging
By moving all informal communication from email to a centralized platform, project managers can easily give insight and access of the entire project and project history to colleagues and clients. This is helpful during project handovers or by providing transparency to clients.
— Inviting bidders
Project managers can easily invite multiple bidders and multiple people from the same company to bid for their project. All bidders are invited confidentially, to ensure that bidders are unaware of other bidding companies.
— Setting up a bid form (bill of quantities)
Project managers can create a bid form from scratch or use a company template to start from. Bid forms are extremely flexible and suit even the most complicated projects. Project managers can save multiple versions of a bid form and digitally collaborate with colleagues on creating a bid form.
— Comparing bids
Project managers automatically receive an apples-to-apples comparison when using digital bid forms. Leverage the bid levelling tools to finalise the comparison and make it presentable to clients. Easily export the data to a preformatted Excel file for further analysis.
— Request approval
Project managers can digitally request approval to instruct service providers, which saves a lot of frustration and time compared to the old-school hardcopy approval process.
Digital asset management has a special place in the real estate ecosystem because it integrates with all other systems a team uses. The most important software to integrate with are accountancy systems. Once connected, both systems are automatically up to date with all the right contract and payment information.
Project managers’ clients demand insight and transparency nowadays. By providing access to limited parts of the bid management platform, clients gain live insight. Working together on a cloud-based platform abolishes the need for time consuming reporting and administration.