Cairn

Managing budgets and projects with Proprli

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Cairn

Offices, retail, logistics, residential

Asset type


300,000+

Sqm


40+

Assets

We are an innovative real estate asset and investment management platform that believes in the power of intuitive, conscious, and sustainable approaches to solving problems. We are active in joint-ventures, fund structures, long term investment funds and full-service asset management mandates across different asset-classes and different risk / return profiles.


The insight and transparency that is provided to us by the technical managers through the use of Proprli gives us complete confidence that these processes are carried out in a reliable and fair manner.

– Pieter Akkerman, Managing Director

CHALLENGES & ROADBLOCKS

Why Cairn Real Estate needed to transform its approach to Technical Asset Management

Inefficient communication and bid processes

Before Proprli, the communication around budgets, bids and projects was scattered over emails and excel spreadsheets. These spreadsheets consisted of all different formats by many different technical managers. There was no easy way of having a good overview of all projects and bids.

Delayed approvals

The project approval process consisted of hardcopy forms which were created in Word or Excel. These would be filled in by the technical managers, printed, signed and scanned. Hereafter, it would be sent to the Asset Manager, which would do the same. It was difficult to have a good overview of which projects were approved and who was in line for approval.

Time wasted on reporting

Managing large funds, Cairn Real Estate needs to report regularly on the status of all capex, repairs and maintenance projects. Technical managers spend a lot of time collating data and preparing reports, after the asset manager prepares their own reports for the investment reports. With no central place of storing information this process was prone to errors.

SOLUTION

Transforming the Technical Asset Management process at Cairn Real Estate

Efficient bid management

Cairn Real Estate saves a significant amount of time in communication regarding bids and projects. Because of Proprli, all portfolio managers, asset managers and technical managers have access to the same data, alleviating constant update emails and calls. Proprli provides a live overview of all project and bid statuses, giving asset managers the daily priorities to focus on.

Streamlined approvals

With Proprli approvals, Cairn Real Estate manages to approve projects and bids faster. The system gives them all the necessary information to make a quick decision and get the technical manager to keep projects moving, ultimately making tenants happier.

Instant, accurate reporting

Technical managers no longer need to gather information from all different sources and numerous spreadsheets to prepare their reports. In Proprli, technical managers and asset managers are able to generate in-depth reports instantly.

Results

100%

CONTROL

-64%

IN APPROVAL TIME

500+

REPORTS GENERATED